Top Tips to make video Meeting more efficient

Call it the ‘post-pandemic’ effect or the demand for remote working by employees across the world, video meetings don’t seem to fade their charm and are likely here to stay for a while. While we’re all mostly familiar with these video meetings and some of us may be also experts at muting and unmuting by now, there can be many incidents when video meetings don’t go as planned. If you’re also one of those looking for amazing ways to make the most of your video meetings, here’s a list that will help for sure.

·       Prepare An Agenda – Every meeting is held around an agenda, which needs to be clear among all the attendees. Each member must have the agenda beforehand to know what to expect and discuss during the meeting, instead of asking one another about the details.

·       Use A Reliable Video Conferencing Platform – To ensure an uninterrupted video conferencing experience, use a reliable video conferencing platform and a stable internet connection so you don’t miss out on an important discussion during the meeting.

·       Change Video Quality Based On The Network Connectivity – When the internet connection is bad and you don’t want to get the voice to be chopping, it makes sense to reduce the load on the internet by changing the video quality according o your internet connectivity.

·       Use In-Built Chat And File Sharing Option – During the meeting, there can be times when your client or team members may ask for a specific document that needs to be discussed. It’s good to use a platform that has an in-built chat and file-sharing facility.

·       Use Screen Sharing – It’s a vital component for every video conferencing or meeting, allowing the participants to showcase what’s there on their computer screen. It helps with better clarity over a particular topic, which is hard to explain over the phone.

·       Use A Timer – When the time is limited and all the participants want to make the most of their turn, it is suggested to use a timer. It is very useful when doing video meetings with clients who opted for a limited time.

·       Redirect The Client To Your Website – When you want to ensure and maintain long-term client relationships, it makes sense to give them an Ariel view of your business and offerings, which is possible by redirecting them to your business website.

·       Record The Meeting – When the meeting is going to be a lengthy one and it is not possible to remember everything related to the discussion, it is suggested to record the meeting so the details can be accessed later.

Final Words

No matter how tough it seems to increase the productivity of your online meetings, things can be a lot easier. Just make sure to remember that you need to stick to the point and get the agenda clear in advance so there is no conflict during the meeting. Additionally, all the participants should also be aware of the time limitations so everything can be wrapped up on time.